Funding Proposal
The committee is obligated to ensure that the Parents' Association funds are allocated in such a way that there is a balance of benefit across the year groups and that approved proposals represent value for money.
To give your proposal the best chance of success, please make sure you provide sufficient detail for the committee to make an accurate assessment.
Criteria:
- Promotes social interaction or provides material benefit to current students of the College.
- Benefits students in all years, or benefits previously neglected student cohorts.
- Is value for money.
- Has the support of College staff required to manage the asset or event.
- Has the support of the Parents' Association committee.
- Has the support of the College Principal if in excess of $5000.
Process:
- Nominator submits form by the second Friday of the term.
- The President of the Parents' Association allocates the proposal to a committee member to evaluate what changes are required to ensure the criteria are met.
- Nominator actions changes so proposal meets criteria by the fourth Friday of the term.
- The committee votes whether the proposal satisfies the criteria on the fifth Tuesday of the term.
- The Secretary enters the outcome of the vote for each proposal into database.
- The President advises nominators of the PA committee’s decision.
- The successful nominee specifies who will present the proposal at the Parents' Association meeting to answer questions.
- The Secretary publishes a list of proposals approved for presentation at the Parents' Association meeting.
- Each proposal is voted on by members at the meeting and the outcome minuted.
- The Treasurer informs the College's Director of Finance and Corporate Services and the Finance Manager of the successful proposal amounts and recipients.